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Vanilla Payroll Service

Useful New Employee Information

To help you with your payroll queries and to answer any questions that you or your employees may have, please use the information and links below. If you can't find what you are looking for please give us a call, we are always happy to help.


Information required for a new starter

  1. Full name, address, date of birth, start date and salary
  2. NI number and completed P46 or valid P45. Please ensure your company name is completed in the Employers name box on page 2 of the form P46
  3. Other permanent additions and deductions (if applicable) and details if they are taxable or non taxable

It is not Vanilla Payroll’s responsibility to check the eligibility of an employee to work in the UK.

The Revenue will no longer accept temporary NI numbers. If an employee does not have a National Insurance number:

  • Keep a record of their full name, address, gender and date of birth
  • Tell them to contact their nearest Jobcentre Plus office (Jobcentre Plus is part of the Department for Works & Pensions)


For further information on the above topics please visit the links below: